Job Applicant Privacy Notice

This notice explains how Allocation Strategy Ltd. ("we", "us", "our") handles your personal data when you apply for a role with us. Our Privacy Policy covers everything else, including who we are and how to contact us.

What we collect

When you apply through our website, we collect:

• your first and last name and email address;
• the role you are applying for;
• your CV; and
• any message you add.

If we take your application further, we will also collect what you tell us in interviews or assessments, our notes from them, and, if we offer you the role, references and what we need to check your right to work in the UK.

Please don't include sensitive information in your CV, such as your health, religion or ethnicity, unless it's relevant to your application. If you need adjustments to take part in the process, tell us and we will use that information only to make them.

Why we use it

We use your data to consider your application, contact you about it, and decide whether to offer you the role. Our lawful bases are taking steps at your request before entering into an employment contract with you, and our legitimate interest in recruiting the right people. Where we check your right to work, we do so because the law requires it.

We don't make hiring decisions by automated means alone.

Who sees it

Your application reaches us by email, and we keep it in our email and document storage systems, where only the people involved in hiring for the role can see it. Our form uses a security check from a third-party provider to confirm that it is sent by a person rather than automated software. We don't share your application with anyone else unless the law requires it. Our Privacy Policy explains how we use service providers and transfer data internationally.

How long we keep it

If you aren't successful, we keep your application for six months after we tell you of our decision, so we can answer questions about it and respond to any legal claim, and then delete it. If we would like to keep it for future roles, we will ask you first.

If you are successful, your application becomes part of your employee record, and we will tell you how we handle that data when you join.

Your rights

You have the same rights over your application as over any data we hold, including to see it, correct it, or ask us to delete it. Our Privacy Policy explains them, how to use them, and how to complain to the Information Commissioner's Office. Email info@allocation-strategy.com to use them, or to withdraw your application.